Peepul, Senior Specialist/Specialist – Fundraising

This is a fast-paced fundraising role that requires a high degree of ownership and initiative. You will be responsible for managing multiple donor relationships simultaneously and moving conversations forward independently. The role calls for proactive planning, timely follow-through, and strong responsiveness to donor needs. You are expected to anticipate funding requirements, prepare for donor questions, and drive next steps to maintain momentum across the fundraising pipeline. You will manage the end-to-end fundraising process with donors, while also contributing to the development of systems and processes that enable structured, strategic, and sustained fundraising efforts. 

Key responsibilities

Fundraising & Donor Acquisition

• Proactively identifying and researching potential donors (CSR, foundations, philanthropies, institutions)
• Initiating outreach without waiting for introductions or instructions  
• Managing multiple donor conversations in parallel, each at different stages  
• Moving donors from interest to commitment with clear next steps  
• Writing proposals and concept notes quickly, clearly, and persuasively  
• Closing grants and partnership agreements within defined timelines  

Donor-Specific Strategy & Pipeline Planning  

Develop a clear engagement strategy for each priority donor, including: 

• Understanding donor priorities and constraints 
• Clear objectives for the relationship 
• Tailored messaging and asks 
• Planned touchpoints and timelines  
• Maintain a forward-looking pipeline plan, with defined next actions for every donor.  
• Regularly review the pipeline to:  

• • Identify stalled conversations 
  • Re-prioritise effort 
  • Flag risks and opportunities early to the CEO 

Donor Relationship Management & Responsiveness  

• Respond promptly and reliably to donor requests, questions, and feedback  
• Keep donors informed proactively — not only when reports are due  
• Maintain trust through clarity, transparency, and delivery against commitments  
• Support renewals, extensions, and scale-up funding through strong stewardship  

Proposals, Budgets & Grant Management 

• Draft or coordinate proposals, budgets, and donor presentations efficiently  
• Juggle multiple deadlines without compromising quality  
• Work closely with Finance, Programme, and M&E teams to turn inputs into fundable proposals  
• Track donor requirements, conditions, and reporting deadlines carefully  
• Ensure commitments made to donors are realistic and deliverable  

Reporting & Impact Communication  

• Coordinate donor reports on time, every time  
• Translate programme data into clear, compelling impact narratives  
• Prepare concise updates for donors between formal reporting cycles  
• Support Board-level fundraising materials with accurate data and insights  

Systems, Discipline & Internal Coordination  

• Maintain up-to-date fundraising systems (donor trackers, proposal calendars)  
• Ensure every donor has a recorded status, next step, and owner  
• Flag delays, risks, or funding gaps early — surprises are failures  
• Coordinate tightly with Programme, Finance, and Communications teams to keep work moving  

External Representation 

• Lead donor meetings and external conversations independently where appropriate  
• Participate in sector events and forums relevant to fundraising  
• Review and advise on fundraising-related communication materials